How to hire an executive assistant

Rigorously. Rapidly.

Built for leaders who can't afford a bad match.

Expedited onboarding • Decades of experience

Four Steps

From discovery to delegation

Most EA services match based on availability and task lists. We pair you with your Elite EA based on your working style, leadership pace, and operational context. That's why our partnerships work and why they last.

Step 1

Discovery

30-minute conversation. We learn how you work, not just what you need done. Your leadership style, operational pain points, non-negotiables.

Your outcome

Confidence that we understand your world.

Black and white abstract architectural detail showing a corner with textured stone and reflective glass panels intersected by smooth metallic beams and sharp shadows.

Step 2

Matching

We assign your Elite EA based on your specific needs. Aligned to your pace, communication style, industry context.

Your outcome

The right person, not just any person.

Two men in long coats walking away down a corridor, each carrying a briefcase.

Step 3

Integration

Your Elite EA studies your calendar, inbox, and workflows. We anticipate your needs, before you do.

Your outcome

Ready to support you on day one.

Step 4

Execution

From day one, we develop a partnership with you, so that moving forward you know everything is handled.

Your outcome

This is how it should have always been.

Black and white photo of various open notebooks, handwritten pages, and two small wrapped packages tied with string arranged in a flowing line on a dark fabric background.

What happens when the match works

The right EA doesn't just complete tasks, they transform how you operate. You're leading instead of managing logistics. Here's what that looks like.

Sibilla is the best assistant I've worked with in 30 years. From Citigroup CFO to Visa President to founding NYCA Partners, she's been essential—adapting across every transition with superb judgment and credibility. When she created Elite EA, I encouraged it immediately. What she's built is exceptional and invaluable to clients.

Hans MorrisManaging Partner

NYCA Partners30-year partnership • 4 companies

Sibilla and Hannah are unstoppable. Their combined leadership and operational expertise handle everything seamlessly, freeing me to focus entirely on strategic growth. Elite EA sets the standard for executive support. They don't just manage tasks; they anticipate challenges before they surface.

Gregor WatsonCo-Founder

1SharpeStrategic focus enabled

We engaged Elite EA to manage comprehensive care for our aging parents out of state. Sibilla and Hannah oversee household staff, medical coordination, finances, and vendor payments with complete transparency. Their strategic insight and meticulous execution give us total peace of mind from across the country.

UHNW FamilyPrivate Client

Multi-state household managementOut-of-state peace of mind

As a medical professional managing a household, three children in private school, and endless administrative responsibilities, I was drowning. Elite EA transformed everything. Sibilla and her team provide 24/7 trustworthy support that gave me my life back. The personal freedom is invaluable.

Dr. Lawrence LovitzInterventional Cardiologist

Private Practice24/7 support • Personal freedom restored

Since 2019, Elite EA has kept me organized, on time, and focused—managing priorities, travel, registrations, and compliance with meticulous detail. They coordinate seamlessly with board offices and vendors, and optimized my home office and Apple ecosystem for frictionless work and family.

Christine LarsenBoard Director

CIBC, Alloy, M1 FinanceZero missed deadlines

Frequently asked questions

What does an executive assistant do in the first week?

Inbox management, calendar optimization, meeting prep, and stakeholder communications. Your EA studies your workflows before day one, so they're productive immediately, not learning on your time. Most clients reclaim 10+ hours in week one.

How do you match me with the right executive assistant?

30-minute discovery call covering your leadership style, operational priorities, communication preferences, and industry context. The match is deliberate, not random.

What if the executive assistant match isn't right?

We reassign, no questions asked. This rarely happens, our discovery process is thorough, but when it does, we move immediately. We’re confident you’ll love your Elite EA.

What access does my executive assistant need to get started?

Calendar, inbox, and tools you use daily: Slack, project management, CRM, whatever runs your operations.

Do you work with teams or just individual executives?

Both. We offer custom tailored services depending on your needs.

How does weekly reporting work?

A weekly digest covering completed tasks, upcoming priorities, and anything requiring your attention. You see what happened, what's next, and where bottlenecks emerged. Simple systems, serious outcomes.

How fast can I start?

Discovery call today. Expedited onboarding so we’re fully aligned with your needs from day one.

Find your Elite EA

30-minute intro. We'll discuss your operations and understand your immediate needs.

Book intro

Expedited onboarding. Decades of experience